Request for Bids: Arch Avenue Reconstruction

The City of Hillsdale is requesting proposals for the following project(s):
Arch Ave Reconstruction
From Mechanic Street to Carleton (M-99) Road
All work shall be in accordance with the project drawings, project specifications and any applicable
sections of the 2020 MDOT Standard Specifications for Construction.

RFP due date/ Public Opening:
Sealed proposals are due by 3:00 pm (local time) on April 28, 2026 at the following location:
Hillsdale City Hall
Office of the City Clerk
97 N. Broad Street
Hillsdale, MI 49242
Project Locations:
Arch Ave between Mechanic Street and Carleton Rd (M-99)

Scope of Work:
Arch Ave Project - 0.32 miles of road reconstruction, spot placement of concrete curb and
gutter, 277 linear feet of storm sewer construction, 265lf of road ditch regrading and culvert
replacement, spot replacement of concrete drive approaches, and slope restoration.

Proposed Project Schedule:
City Council Anticipated Award of Contract: May 4, 2026
Construction Start Date: after award of contract
Substantial Completion/Construction “Open to Traffic”: November 13, 2026
Final Completion November 27, 2026
 

Instructions to proposers:
Proposals must be typewritten or clearly printed in ink and signed by a duly authorized
representative of the firm submitting the proposal.
Proposals must be submitted in sealed envelopes, clearly marked on the outside, “Arch
Ave Project – City of Hillsdale”
Proposals will be received by the City Clerk, City Hall, 97 N. Broad Street, Hillsdale,
Michigan 49242, at the above required time. All proposals will be date stamped and time
marked upon receipt. Proposals may not be faxed or e-mailed.
No proposal will be accepted after the time designated for the receipt of proposals set
forth above. Each bidder shall and will be fully and solely responsibility for delivery of
the proposal prior to the appointed date and hour designated for the receipt of all
proposals, and shall assume the risk of late delivery or non-delivery regardless of the
manner the bidder employs for the proposal's delivery or the reason for such late
delivery or non-delivery.
The City of Hillsdale reserves the right to reject any and all proposals and to waive
any defects or informalities in proposals, to accept the bid that it determines to be the
lowest competitive bid from a competent bidder meeting specifications and to
negotiate with the bidder or bidders who, in the judgment of the Hillsdale City
Manager, are deemed the most advantageous for the public and the City.
The City of Hillsdale reserves the right to take other action before a contract is signed or
a purchase order is approved; even after City Council accepts or approves the proposal.
Proposals submitted in response to this invitation shall become the property of the City
of Hillsdale and be a matter of public record and available for review.
Contractors shall submit an anticipated progress schedule with their bid.
Contractors shall hold their bid for 45 days.
Communications regarding this proposal may be directed to:
Robert Stiverson, PE
City Engineer
City of Hillsdale
45 Monroe St
Hillsdale, MI 49242
517-437-6479
rstiverson@cityofhillsdale.org
Project is also on MITN