Request for Proposal: City Hall Chiller Replacement Project

ADVERTISEMENT FOR PROPOSALS
PROJECT: CITY OF HILLSDALE 2020 CITY HALL CHILLER
REPLACEMENT PROJECT
OWNER: CITY OF HILLSDALE, MICHIGAN

ENGINEERS: MT Engineering, LLC
PO Box 232
Hillsdale, MI 49242
517-437-4283
Engr: Matt. Taylor, P.E.

VF & Associates
4444 Wyman Rd
Tipton, MI 49287
517 431-3732
Engr: Colby Benbow, P.E.

SEALED BID DUE DATE: June 9, 2020
Location: City Clerk’s Office
10:30 a.m., local time City Hall
97 N. Broad Street
Hillsdale, MI 49242

PUBLIC OPENING DATE: June 9, 2020
Location: City Hall
10:35 a.m., local time 97 N. Broad Street
Hillsdale, MI 49242

BASIS OF PROPOSALS: Bids are solicited on a Unit Price basis.

PROJECT DESCRIPTION: Removal and replacement of the existing mechanical chiller and
other related work as described on the plans.

BID SECURITY: Each Proposal shall be accompanied by a cashier’s check,
certified check, money order or bid bond, payable to the
OWNER, in an amount not less than five percent (5%) of the
amount of the Proposal, as a Bid Security. The Bid Security of
the Bidders under consideration will be returned after approval of
the Contract by the OWNER. All others will be returned within
48 hours after the Proposal opening.

CONTRACT SECURITY: The successful Bidder may be required to furnish satisfactory
Performance Bond, Payment Bond and Material Bond in the
amount of One Hundred Percent (100%) of the Contract and
satisfactory insurance coverage. Bidders shall identify such
potential bond costs as indicated on the proposal form.

DOCUMENTS ON FILE: Builders Exchange of Lansing
1240 East Saginaw Street
Lansing, Michigan 48906
Builders Exchange of Kalamazoo
3431 E. Kilgore Rd
Kalamazoo, MI 49001
Bid4Michigan
Michigan Bid System
www.bid4michigan.com
MT Engineering, LLC
PO Box 232, 149 Lewis Street
Hillsdale, MI 49242

DOCUMENT FEE: Documents shall be available beginning the afternoon of July 31,
2020, and shall also be forwarded to the above-listed advertising
agencies on the same date. Documents will not be available at
the City offices. Prospective bidders shall contact MT
Engineering, LLC (MTE) at (517) 437-4283 to make
arrangements for obtaining Contract Documents. Hard copies
may be obtained for a nonrefundable payment of $25, plus a
nonrefundable payment of $10 for shipping. Electronic copies
will be provided at no cost.

PROPOSAL WITHDRAWAL: Withdrawal of any Proposal is prohibited for a period of 30 days
after the actual date of the opening thereof.

OWNER’S RIGHTS: The OWNER reserves the right to accept any single Proposal for
work associated with Contract ‘A’ or Contract ‘B’ or, to reject
any or all Proposals, and to waive any irregularities in any
Proposal, in the interest of the OWNER.

NON-DISCRIMINATION: The City of Hillsdale, MI, in accordance with Title VI of the Civil
Rights Act of 1964 and Title 49, Code of Federal Regulations,
hereby notifies all bidders that minority business enterprises will
be afforded full opportunity to submit bids in response to this
invitation and will not be discriminated against on the grounds of
race, color, sex or national origin in consideration of a bid award.
Bidders shall not discriminate against any employees or firm due
to origin, race, age or physical conditions. CONTRACTOR shall
be an equal opportunity employer.

For more information regarding this project visit the MITN website.